This is a ready-to-use log for recording routine disinfection and periodic sporicidal treatments. It exists to prove three things an inspector asks about: that the rotation actually runs on its defined cadence, that the sporicide is applied at its defined frequency, and that the contact time operators use matches the time that was qualified. A qualified contact time that lives only in a validation report and never reaches the floor is a common finding; this log is where it reaches the floor. Replace every <<FILL: ...>> placeholder. A filled specimen follows. This is general guidance to adapt, not legal or regulatory advice.
Purpose
Provide the contemporaneous record that routine and sporicidal disinfection were performed as specified, with the qualified agent, concentration, and contact time, in each area, so the environmental monitoring result has a real cleaning behind it.
How to use this log
- Record each disinfection event at the time it is performed, by the operator who performed it.
- Enter the contact time actually applied, and confirm it meets the qualified minimum for that agent and surface.
- Record sporicide applications distinctly, including the residue-removal (rinse) step.
- Do not backfill; entries are contemporaneous. Corrections follow good documentation practices (single line, initialed, dated, reason).
- Reconcile the log against the required cadence at the defined review; a missed sporicide cycle is a deviation.
Field definitions
| Field | Format | Required | Who | When |
|---|---|---|---|---|
| Date / time | datetime | Yes | Operator | At performance |
| Area / room / grade | text | Yes | Operator | At performance |
| Agent and type (routine / alternate / sporicide) | text | Yes | Operator | At performance |
| Lot / preparation and expiry | text | Yes | Operator | At performance |
| In-use concentration | text | Yes | Operator | At performance |
| Contact time applied | number (min) | Yes | Operator | At performance |
| Meets qualified minimum | Yes / No | Yes | Operator | At performance |
| Rinse / residue step done (sporicide) | Yes / No / NA | Yes | Operator | At performance |
| Operator | initials | Yes | Operator | At performance |
| Verified by | initials | Yes | Supervisor / QA | At review |
The log
| Date / time | Area / grade | Agent (type) | Lot / expiry | Concentration | Contact time (min) | Meets qualified min | Rinse done | Operator | Verified |
|---|---|---|---|---|---|---|---|---|---|
<<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> | <<FILL>> |
Cadence reconciliation (per review)
| Field | Entry |
|---|---|
| Required routine cadence | <<FILL: e.g. daily>> |
| Required alternate cadence | <<FILL: e.g. weekly>> |
| Required sporicide cadence | <<FILL: e.g. weekly in aseptic core>> |
| Routine events recorded vs required | <<FILL>> |
| Sporicide events recorded vs required | <<FILL>> |
| Missed or late cycles | <<FILL: none, or deviation reference>> |
| Reviewer / date | <<FILL>> |
Retention
Retain per the records retention schedule, for not less than <<FILL: retention period>>. This is a GMP cleaning record supporting the environmental monitoring data; entries are contemporaneous and not overwritten.
Acceptance criteria
The log is sound when every disinfection event carries the agent, concentration, and a contact time that meets the qualified minimum, every sporicide event records the rinse step, the recorded cadence matches the required cadence at review, and any missed cycle is captured as a deviation rather than left silent.
Filled specimen
Illustrative entries for a Grade B anteroom. Numbers are illustrative.
| Date / time | Area / grade | Agent (type) | Lot / expiry | Concentration | Contact time (min) | Meets qualified min | Rinse done | Operator | Verified |
|---|---|---|---|---|---|---|---|---|---|
| 20 Jul 2026 06:10 | Anteroom / B | Quat (routine) | Q-2607-11, exp 27 Jul | 0.5 percent | 5 | Yes (min 4) | NA | JT | RG |
| 21 Jul 2026 06:05 | Anteroom / B | Phenolic (alternate) | P-2607-04, exp 28 Jul | in-use dilution | 5 | Yes (min 5) | NA | JT | RG |
| 22 Jul 2026 20:30 | Anteroom / B | Peracetic acid (sporicide) | PAA-2607-02, exp 23 Jul | 0.2 percent | 4 | Yes (min 4) | Yes (sterile water) | MK | RG |
At the weekly review the reconciliation showed 7 routine events (7 required), 1 phenolic alternate (1 required), and 1 sporicide (1 required), with the sporicide rinse recorded each time. If the sporicide row were missing that week, the cadence reconciliation would flag one missed cycle and drive a deviation, which is exactly the visibility the log provides.
Common findings this log prevents
- A sporicide cadence required by the CCS but not evidenced as performed.
- A contact time applied on the floor that is shorter than the qualified minimum.
- A sporicide applied with no record of the residue-removal rinse.
- A cleaning record that cannot be reconciled to the required rotation cadence.
How to adapt this log
- Set the required cadences from your contamination control strategy and the qualification.
- Add area rows for every classified room; keep one reconciliation per area.
- Where an electronic system records cleaning, configure the same fields and the same cadence reconciliation report.
- Align the retention period to your batch record and EM data retention.